For recruitment and staffing agencies
An AI recruitment assistant that keeps candidates and clients moving
Clientager answers candidates and hiring managers on phone, WhatsApp, SMS, chat and email, runs consistent pre-screens, books interviews and captures new vacancies for your consultants.
Ready for your review in 24–48 hours
Customer: Hi, I saw your ad for forklift operators. Is it still open?
Clientager: Hi, I'm the agency's AI assistant. Yes, we're hiring forklift operators for a distribution center, day and evening shifts. Do you have a current forklift certification?
Customer: Yes, counterbalance and reach truck, certified last year.
Clientager: Great. Are you eligible to work in the US, and can you commute to the north industrial park?
Customer: Yes to both. I have my own car.
Clientager: Thanks. The role pays $21 per hour on days and $22.50 on evenings. Which shift do you prefer, and when could you start?
Customer: Evenings, and I can start next week. I'm Marcus.
Clientager: Thanks, Marcus. Jordan, our industrial consultant, can do a quick call tomorrow at 10 or 2 to finish your registration. Which works?
Customer: 10 am.
What Clientager did
- Candidate pre-screened: certified forklift (counterbalance, reach), evenings
- Consultant call booked: Mon 10:00
- Candidate record created and linked to vacancy
Quick answer
What does an AI recruitment assistant do?
An AI recruitment assistant answers candidate and client enquiries, asks consistent pre-screening questions about availability, eligibility, location and experience, and schedules interviews and calls with consultants or hiring managers. It confirms shifts, sends reminders, answers questions about pay dates and timesheets, and captures new job orders from employers. Hiring decisions, offers and sensitive conversations stay with your recruiters.
Illustrative example
Customer message
When will I hear back about my application?
Happy to help with that. Let me check and get it sorted for you now.
Saved to the customer record
What Clientager handles for recruitment
- Respond to every applicant
- Run consistent pre-screens
- Schedule interviews
- Confirm temp shifts
Live availability
Booked · reminder scheduled
What gets missed today
Applicant volume outpaces recruiters
A single job ad brings in hundreds of applicants. Strong candidates wait days for a reply and accept another offer in the meantime.
Interview scheduling ping-pong
Coordinating candidates, consultants and hiring managers by email takes several rounds for each interview.
Temp shifts need instant answers
When a client needs cover tomorrow, someone has to call through a list of workers. Evenings and weekends are the hardest.
Client enquiries get buried
A new vacancy from a prospective client lands in a busy inbox or voicemail and isn't followed up quickly enough.
What Clientager can handle for you
- Respond to every applicant
- Run consistent pre-screens
- Schedule interviews
- Confirm temp shifts
- Answer pay and timesheet questions
- Capture new job orders
- Re-engage past candidates
- Reduce interview no-shows
Enquiries it handles every day
- “Is this job still available?”
- “When will I hear back about my application?”
- “Can I change my interview time?”
- “When do I get paid?”
- “How do I submit my timesheet?”
- “Do you have any shifts this week?”
- “We need three temps from Monday. Can you help?”
- “What are your fees for a permanent placement?”
How it works
- 01
Candidate or client contacts you
Via job board application, phone, WhatsApp, SMS or email. The agent introduces itself as the agency's AI assistant.
- 02
Pre-screen consistently
It asks the same approved questions of every candidate: right to work, availability, location, licenses or certifications, salary expectations and key experience.
- 03
Route and schedule
Candidates who meet the role's criteria are booked with a consultant or straight into a hiring manager interview. Others are kept on file for future roles.
- 04
Capture job orders
When an employer calls, the agent records role, location, rate, start date, number of positions and contact details, and books a consultant call.
- 05
Keep everyone informed
It sends interview reminders, confirms shifts, answers routine questions and records outcomes in your applicant tracking system where connected.
Candidate scheduling AI that replies before your competitors do
In high-volume recruitment, the agency that responds first often secures the candidate. Clientager answers every applicant, at any hour, on the channel they used. It confirms whether the role is still open, explains the basics like pay, shifts and location, and runs a short pre-screen. Candidates who fit are booked straight into a consultant's calendar or an interview slot the hiring manager has released.
Interview logistics are handled end to end: confirmations, directions, what to bring, reminders the day before and easy rescheduling. That cuts no-shows and saves consultants from coordinating diaries by email. For candidates who don't fit this role, the agent records their details and preferences so you can reach them for the next one. Hiring managers also receive candidate summaries ahead of each interview.
Fair, consistent pre-screening
Every candidate is asked the same approved questions for a given role, such as right to work, availability, required licenses, location and experience. The agent does not ask about protected characteristics, and it does not reject candidates on its own. It records answers and flags whether the role's stated requirements are met, so your consultants make the decisions with a clear, consistent record.
You stay in control of the criteria. During setup, your team decides which questions are asked for each role type, which answers should trigger a consultant call, and how candidate data is retained. Clientager is designed with privacy in mind and supports export and deletion requests, which helps with candidate data obligations in your region. Changes to criteria take effect quickly.
Recruitment lead management AI for clients and temp desks
Business development matters as much as candidates. When a prospective client calls about a vacancy or temp cover, the agent captures the role, location, rate, start date, number of positions and decision-maker, explains your services in general terms and books a call with the relevant consultant. Fees and terms are discussed by your team, not the AI. New clients get a prompt, professional first impression.
For temp and shift-based desks, the agent can confirm shifts with workers, answer questions about pay dates, timesheets and site instructions, and record sickness or lateness and pass it to the on-call consultant. Hiring decisions, offers, salary negotiations and sensitive conversations always remain with your recruiters. Workers can also update their availability for the coming week by message, which gives your temp desk a clearer view of who can cover short-notice shifts.
Frequently asked questions
Will the AI reject candidates automatically?
No. It asks the approved screening questions for each role and records the answers, noting whether stated requirements like certifications or right to work are met. Your consultants decide who progresses. Candidates who don't fit a role can be kept on file for future opportunities.
Can it schedule interviews with hiring managers?
Yes. Hiring managers or consultants release interview slots, and the agent books candidates into them, sends confirmations, directions and reminders, and handles reschedules. Everyone receives updated invites so diaries stay accurate. Candidates receive the job details and interviewer name in advance.
Can it help fill last-minute temp shifts?
It can contact available workers from a list you approve, describe the shift, confirm acceptances and notify your consultant once the shift is covered. Workers can also message to report sickness or lateness out of hours.
How does it handle new client vacancy enquiries?
It captures the role details, location, rate, start date, number of positions and contact information, then books a call with the right consultant. It explains your services in general terms but leaves fees and terms to your team.
Does it connect to our applicant tracking system?
Many agencies use systems like Bullhorn, Vincere or JobAdder. Connection availability is confirmed during setup. Where a connection is available, candidate records, notes and outcomes are written directly; otherwise the agent sends structured summaries to your team.
How is candidate data protected?
Clientager is designed with privacy in mind. Access to conversation records is limited to the people you choose, and records can be exported or deleted on request. Your data retention and candidate privacy requirements are reviewed during setup.
Capabilities
Related industries
Use cases
Want this for your business?
Tell us how your business works. We'll build the AI around it, test it, and have it ready for your review within 24–48 hours.