For web and app development studios
An AI receptionist that qualifies project enquiries before your first call
Clientager answers enquiries on your website, phone, email and WhatsApp, asks about budget, timeline and scope, books discovery calls with the right person, and routes existing clients to their project manager.
Hear it now: call our AI on +1 209-209-4303
Ready for your review in 24–48 hours
Customer: Hi, we're looking for someone to build a mobile app for our booking platform. Do you do that?
Clientager: Hi, I'm the studio's AI assistant. Yes, we build iOS and Android apps, usually cross-platform. Is this a new product, or does it need to connect to a platform you already run?
Customer: We have a web app already. The mobile app needs logins, bookings and push notifications.
Clientager: Thanks, that helps. Do you have a target launch date and a rough budget range in mind? Our mobile projects typically start from the minimum the team has set, and it helps us suggest the right scope.
Customer: We'd like to launch in about four months. Budget is somewhere in that range, maybe a bit more.
Clientager: That fits how we usually work. The next step is a 30-minute discovery call with one of our leads. Tuesday at 11 am or Wednesday at 3 pm are open. Which suits you?
Customer: Wednesday at 3. I'm Daniel, daniel@example.com.
Clientager: Booked for Wednesday at 3 pm, Daniel. You'll get a calendar invite by email. If you have a link to your web app or any API docs, reply to it and the team will review them before the call.
What Clientager did
- Discovery call booked: Wed 15:00 with a technical lead
- Lead created: mobile app, existing web platform, 4-month timeline
- Brief summary added to CRM for the call
Quick answer
How can a web or app development studio use an AI receptionist?
A development studio can use an AI receptionist to answer every project enquiry, ask the qualifying questions your team needs (budget range, timeline, platform, scope and decision maker), and book a discovery call only when the fit looks right. Clientager also recognizes existing clients, logs support requests and routes them to the correct project manager, so developers stay focused on building.
Illustrative example
Customer message
How long would a project like this take?
Happy to help with that. Let me check and get it sorted for you now.
Saved to the customer record
What Clientager handles for web & app developers
- Answer project enquiries 24/7
- Qualify budget and timeline
- Capture scope and platform
- Book discovery calls
Live availability
Booked · reminder scheduled
What gets missed today
Discovery calls with no budget behind them
A founder or lead developer spends an hour on a call, only to learn the prospect has a budget a fraction of your minimum or wants it live in two weeks.
Enquiries arrive while everyone is heads-down
Contact forms and emails sit for a day because the team is in sprints. Prospects who asked three studios at once often go with whoever replied first.
Vague briefs, slow quotes
"I need an app like Uber" tells you very little. Collecting platform, features, integrations and deadlines takes several back-and-forth emails before you can even estimate.
Client requests land in the wrong inbox
Existing clients email the general address or call the main line about a bug or a change request. It bounces between people before reaching the project manager who owns it.
What Clientager can handle for you
- Answer project enquiries 24/7
- Qualify budget and timeline
- Capture scope and platform
- Book discovery calls
- Share portfolio and process
- Route clients to their PM
- Log bug and change requests
- Follow up on open proposals
Enquiries it handles every day
- “How much does it cost to build an app?”
- “How long would a project like this take?”
- “Do you work with startups or only larger companies?”
- “Can you take over a project another agency started?”
- “Our site is down, who do I talk to?”
- “Can I add a new feature to our current contract?”
How it works
- 01
Tell us how you qualify projects
Share your services, minimum project size, typical timelines, tech stack, ideal clients and the questions you ask before a discovery call. We also note which projects you decline.
- 02
We build and test your agent
Clientager's team configures the qualification flow, connects your calendar and channels, and tests realistic enquiries from strong fits, poor fits and existing clients.
- 03
You review and approve
Your setup is ready for review within 24–48 hours. You check how budget questions are asked, adjust the wording and confirm routing rules before anything goes live.
- 04
Every enquiry gets a fast, useful reply
The agent introduces itself as the studio's AI assistant, gathers the brief, explains your process and books a discovery call when the project fits.
- 05
Your team starts with context
Discovery calls begin with a written brief in the CRM. Existing-client requests reach the right PM with a summary, and anything sensitive goes to a person.
Qualified discovery calls instead of guesswork
Most development studios have a clear picture of a good project: a realistic budget, a timeline that leaves room to do the work properly, a defined problem and someone who can make decisions. Clientager asks about each of these in a natural way, using the questions and ranges you approve. It can explain your minimum engagement size politely and early, so prospects who are far below it can be pointed to alternatives you suggest instead of booking time with a senior developer.
When the fit looks good, the agent offers discovery call slots from the calendars you choose, such as a technical lead for complex builds or a founder for larger engagements. Every booking comes with a structured brief in the built-in CRM: what they want built, the platforms, existing systems, deadlines, budget range and any links they shared. Your team starts the call already understanding the project and can spend the time on solutions rather than basics.
Existing clients reach the right project manager
Once a project is live, clients send a steady stream of requests: a bug on the checkout page, a content change, a question about the next release, an invoice query. Clientager recognizes existing clients by their contact details, asks which project or product the request concerns and logs it with the details your team needs, such as the page, device, browser and steps to reproduce. It then routes the request to the assigned project manager or support queue.
You decide what counts as urgent. If a client reports that their site or app is down, the agent can escalate to an on-call developer by text or call transfer instead of waiting for business hours. Change requests that may affect scope or price are passed to the PM with a summary rather than agreed by the agent. Billing questions and contract discussions always go to a person.
Proposal follow-up without chasing by hand
Proposals often go quiet because the prospect is busy, comparing options or waiting on an internal sign-off. Clientager can follow up on proposals for conversations the prospect started, answer common questions about your process, payment milestones, ownership of code and support after launch, and offer a short call if they want to talk to someone. Every follow-up is logged, so your team can see where each deal stands.
The agent never commits to fixed prices, deadlines or contract terms on its own. It shares the information you have approved, such as typical project ranges and how you structure phases, and hands negotiations to a person. When a deposit is due after signing, it can send a secure payment link from your payment provider. It never asks for card numbers in chat, email or on a call.
Frequently asked questions
Will the AI ask prospects about their budget?
Yes, if you want it to. You choose how directly it asks and which ranges it offers. Many studios prefer the agent to share their typical project sizes first and then ask where the prospect sits, which feels less abrupt and still filters poor fits before a call is booked.
Can it give a price estimate for a project?
It can share the ranges and pricing guidance you approve, such as typical costs for a marketing site or an MVP app. It does not produce binding quotes. Detailed estimates and proposals stay with your team, and the agent makes sure they have the brief they need to write one.
How does it handle existing clients reporting bugs?
It identifies the client, asks which project is affected, collects the details your developers need and routes the request to the assigned PM or support queue. Issues you define as urgent, such as a site outage, can be escalated straight to an on-call developer.
Can it book calls with different people on our team?
Yes. You can route discovery calls by project type, size or technology, for example mobile builds to one lead and e-commerce sites to another. The agent offers slots from the right calendar and adds the brief to the booking.
Does it tell people it's an AI?
Yes. The agent introduces itself as the studio's AI assistant. Prospects and clients can ask for a person at any time, and the agent will arrange a callback or pass the conversation to your team with a summary.
How quickly can we go live?
Share your services, qualification questions, calendars and routing rules. Clientager's team configures and tests the agent, and it is typically ready for your review within 24–48 hours. It goes live only after you approve it.
Capabilities
Related industries
Use cases
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